So Nice to See U
Set in a breakout room of about 2,600 square feet, this U-shaped set-up uses two microphone/speaker units (on the round tables on either side of the presenter’s table) that can pick up sound from up to 24 feet away. This allows virtual attendees to hear the presenter and the in-person attendees as well as interact with them.
Breakout Possibility #1
In a breakout room of about 1,000 square feet, this session set-up allows the maximum number of socially distanced attendees in a room this size. Adding a small seat-side table would allow attendees to take notes or set down a phone and a drink.
Breakout Possibility #2
Another 1,000-square-foot breakout room offers larger tables, rather than smaller seat-side tables, cutting capacity to 12 attendees.
During breaks, attendees can interact four at a time around cocktail tables, with floor signs to remind people to maintain their distance.
Stepping Outdoors when Possible
Outdoor spaces can use seating pods that allow for smaller conversations while distancing.
Getting in the Zone
For general sessions, Marriott suggests that planners use zones to keep segments of up to 200 attendees together rather than allow for unfettered interaction in the ballroom among a large group.
General-Session Setups in Each Zone
This illustrates two attendee seating options: in the front, small seat-side tables; in the back, round tables in front of attendees.
Food-and-beverage service will be more labor intensive under pandemic protocols, as servers will prepare and hand attendees the plated items they choose from buffet stations separated by plastic partitions.
Besides using 10-person rounds to accommodate just four attendees at a time for meals, large square tables are another option, as are smaller restaurant and cocktail tables seating two people each. For pre-plated meals, the use of plastic wrap or plate covers over each meal is suggested.