Best Practices for Youth Meetings

What works for youth meetings in the areas of site selection, cost-control, staffing, marketing, contracts, food and beverage, programming, transportation, and room setup? Planners who handle youth meetings want to tell you.

Site Selection

  • One factor trumps all others for site selection: Go to a city that will support your meeting. “Support” means the local population will help provide:

    • Attendees
    • Volunteers, and lots of them
    • Marketing, to help spread the word about the meeting

    The simple truth is that meetings are very expensive and difficult to pull off, especially if a supportive local and regional population isn't already in

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