One of the cardinal laws of meeting planning is that there should be no surprises. A major step toward that goal for lighting, projection, and sound in your general session is to begin with clear and concise Requests for Proposal (RFPs). AV equipment rental and labor has a reputation for costing more than you expect. However, if the RFP is done properly, there should be no surprises on your bill.
Cover Letter Include a cover letter as part of your RFP. It should include the objectives