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ALL meeting planners are faced with the challenge of determining whether to rent equipment on site, bring company-owned equipment, or purchase new equipment for a particular meeting. This can be a daunting task because it's technical and time-consuming. However, if you do it well, you'll have the right equipment at your meetings-at a fair price.

The first step is to determine if there's a real need for the equipment. New technologies lead to some wonderful toys that many presenters wo

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